Job Title: Executive Assistant/Project Manager
Reports to: Chief Executive Officer
Location: Portland, Oregon (full-time, in-office position)
The Company
For 25 years, Palindrome has specialized in developing and operating innovative multi-use real estate, incorporating housing, commercial, hospitality, food & beverage and agriculture. Led by our CEO, Palindrome fosters an inclusive and supportive workplace. The company is privately owned 100% by the CEO.
Job Summary
We are seeking a highly organized and process-driven Executive Assistant/Project Manager to support our CEO. The ideal candidate will excel in clear and direct communication, multitasking and attention to detail. The ideal candidate must be able to use their position to communicate across Company divisions in a results-driven and respectful manner.
Executive Assistant Key Responsibilities
Provide high-level administrative support to our CEO.
Attend meetings in-person and remotely with the CEO across several functional divisions.
Create meeting agendas, take meeting notes, create urgency via follow-up communication and report progress to the CEO.
Schedule appointments, manage calendars and coordinate meetings.
Take the lead on project coordination; tracking timelines and deliverables.
Prepare and organize documents, reports and presentations.
Maintain organized filing systems and databases, ensuring easy access to information.
Executive Assistant Qualifications
5+ years of experience in administrative support or project management, preferably in the real estate industry
Strong organizational skills with the ability to manage multiple projects simultaneously.
Effective results-driven verbal communication skills.
Excellent grammar and punctuation in written communication.
Proficient at taking dictation.
Proficient with document editing.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Resourceful with IT solutions
What We Offer
Very competitive salary and benefits package.
Generous time-off policy.
Opportunities for professional development and growth.
Similar titles:
Executive Assistant to CEO – Project Coordination & Calendar Management;
Executive Assistant to CEO – High-Level Admin & Project Support; Executive Assistant – C-Suite Support & Cross-Functional Coordination; Executive Assistant to the CEO – Meetings, Scheduling & Communication; Executive Assistant – Project Tracking & Executive Calendar Oversight; Senior Executive Assistant – CEO Support & Operational Coordination; Executive Assistant – CEO Support with Project Management Focus; Executive Assistant – Executive Support & Cross-Functional Liaison
Palindrome is committed to fostering an inclusive workplace where everyone’s contributions are expected and valued.