Location: Bridgewater, NJ
Department: Finance
Reports To: Accounting Manager
Accounts Payable Manager Job Summary
Summit Drilling is seeking a hands-on, detail-oriented Accounts Payable (AP) Manager to manage the full-cycle AP process in a fast-paced construction environment. This solo role is responsible for the complete AP workflow—from invoice intake through payment processing—while ensuring accurate job cost coding, subcontractor compliance, and month-end accruals.
The ideal candidate has experience in the construction industry, a strong grasp of job cost accounting and subcontractor billing, and is comfortable working independently. Experience with Microsoft Dynamics GP (Great Plains) is preferred but not required. This position reports directly to the Accounting Manager and is essential to project financial support, WIP reporting, and cash flow management.
Accounts Payable Manager Key Responsibilities
Invoice & Payment Processing
Review, code, and enter vendor and subcontractor invoices.
Match invoices to purchase orders, receiving documents, or contracts (2-way/3-way match).
Prepare weekly check, ACH, and wire payment runs based on contract terms and cash flow.
Respond to vendor inquiries and resolve invoice or payment discrepancies.
Vendor Setup & Compliance
Collect and verify W-9s, COIs, contracts, and compliance documents for new vendors.
Maintain complete, audit-ready vendor records.
Job Costing, Overhead Allocation & Journal Entries
Assign job numbers and cost codes to AP transactions.
Code invoices to appropriate GL accounts for both overhead and project-related costs.
Collaborate with project managers to collect unbilled costs and progress data.
Prepare and post preliminary WIP journal entries for Accounting Manager review.
Record and reverse accruals as needed for revenue recognition and project reporting.
Enter recurring journal entries (e.g., credit card expenses, payroll accruals) with review/approval.
Subcontractor Management
Maintain up-to-date subcontractor compliance files.
Track lien waivers/releases to ensure timely collection aligned with payment schedules.
Review subcontractor pay applications, including change orders and retainage.
Support subcontractor prequalification and compliance tracking.
ERP Management & Reporting
Manage AP transactions in the ERP system and support financial/project reporting.
Reconcile AP subledger to the general ledger monthly.
Assist with month-end close and financial audits.
Maintain AP aging reports, subcontractor balance summaries, and cash flow forecasts.
Prepare and file annual 1099s and maintain vendor tax classification records.
Tax Compliance
Review invoices for proper sales/use tax application.
Coordinate accrual and reporting of use tax for taxable purchases.
Process Ownership & Improvement
Own the AP workflow from invoice intake to payment.
Enforce compliance and internal controls for purchasing and payments.
Recommend process improvements and ERP/Salesforce optimizations.
Additional Responsibilities
Perform other duties and special projects as directed by the Accounting Manager.
Accounts Payable Qualifications
Required:
5+ years of full-cycle accounts payable experience, preferably in construction.
Strong understanding of job cost accounting, subcontractor billing, accruals, and compliance.
Knowledge of lien waivers, retainage, and construction-related tax rules.
Proficiency in Microsoft Excel and financial/AP reporting.
Highly organized with exceptional attention to detail.
Ability to work independently and collaborate with cross-functional teams.
Preferred:
Experience with Microsoft Dynamics GP (Great Plains) or similar ERP systems.
Experience with 1099 preparation and supporting financial audits/month-end close.
We are proud to be an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.