Executive Assistant - In Office (Glassboro, NJ)

Are you a self-motivated problem solver who enjoys taking action and helping others maximize their success?

Do you love variety and special projects with clear expectations? Are you driven by doing quality work every time?

As an Executive Assistant, you will be critical in helping your CEO drive organizational success by removing obstacles and helping them focus on high-impact activities. You will also collaborate with others if this help your CEO achieve their goals.

While this is a behind-the-scenes position, the impact of a successful person in this role will be felt throughout the organization. We will provide you variety and clarity without micromanagement.

Responsibilities: They will vary, but some of the things you can expect to see in your day to day are:

• Scheduling, calendaring, sending meeting confirmations.
• Inbox management and organization.
• Helping prepare research briefs and time/location logistics for meetings and pitches.
• Preparing documents or spreadsheets as needed.
• Maintaining workflow and processes, including leading weekly planning meetings.
• Maintaining an updated list of contacts through the company CRM.
• Researching, making recommended solutions as needed.
• Interacting with vendors, clients, and other contacts professionally in both written and phone communication.
• Posting social media content.
• Providing general administrative support.
• Other duties as assigned.

Requirements:

• Proficiency with Microsoft Excel, Word, Outlook, PowerPoint and Adobe PDF
• High communication skills (written and verbal)
• Excellent organizational skills
• Detail-oriented and proactive
• Ability to multi-task and organize workflow

This is an in-person position that will require candidates to live within a 45-mile radius of the office location (Glassboro, NJ). This is to ensure that the employee can reliably commute and meet the job’s operational needs.

We are proud to be an equal opportunity employer, committed to fostering an inclusive and supportive work environment. We welcome applicants from all backgrounds and prohibit discrimination based on race, color, religion, sex, national origin, disability, veteran status, gender identity, or any other protected characteristic under federal, state, or local laws.