Executive Assistant - In Office

Are you a proactive problem solver who thrives in a dynamic environment, helping a driven leader stay focused on what matters most? Do you enjoy variety, taking ownership of projects, and bringing structure to ambitious goals? Are you energized by making an impact through seamless execution and collaboration?

As an Executive Assistant, you will play a pivotal role in ensuring our Entrepreneurial Owner can operate at their best—both in and out of the office. Your work will directly contribute to the success and alignment of the firm, creating an environment where collaboration flourishes, and strategic goals move forward efficiently.

This is more than just a supporting role—it’s a chance to bring clarity, organization, and foresight to high-level decision-making. You’ll work in a culture of positivity, integrity, and creative collaboration, where your contributions help shape the success of the entire team.

Key Responsibilities:

Your day-to-day will vary, but key areas of focus will include:

• Optimizing the Entrepreneurial Owner’s productivity by managing priorities, time, and commitments effectively.
• Ensuring alignment between the entrepreneur’s schedule and strategic goals, creating dedicated time blocks for business growth, client engagement, and personal effectiveness.
• Proactively looking ahead to anticipate needs, ensuring the entrepreneur is always well-prepared for upcoming commitments and not just reacting week-to-week.
• Managing business and personal calendars, optimizing time allocation to enhance success and well-being.
• Handling travel itineraries and logistics to ensure smooth, stress-free experiences.
• Supporting marketing initiatives and firm development projects to drive growth.
• Executing special projects that contribute to the firm’s mission and success.
• Taking ownership of administrative and operational tasks to eliminate distractions and improve workflow.
• Other duties as needed, always with a problem-solving mindset.

What It Takes to Succeed:

• Strong organizational skills – you thrive in creating order, structure, and efficiency.
• Exceptional communication – you’re clear, proactive, and able to convey information effectively (both written and verbal).
• Adaptability & problem-solving – you anticipate challenges and find solutions before they arise.
• Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, and Salesforce CRM – you leverage technology to stay ahead.
• Attention to detail & follow-through – you ensure nothing falls through the cracks.
• A self-starter mindset – you take initiative and execute with confidence.
• A commitment to confidentiality & professionalism – trust and integrity are essential in this role.
• Residence within a 45-mile radius of our office – reliability in commuting is key to meeting operational needs as Entrepreneur is in office.

Why Join Us?

• A collaborative and positive culture that values integrity, growth, and shared success.
• The opportunity to make a meaningful impact in an entrepreneurial, fast-moving environment.
• A role where your contributions directly support high-level strategy and long-term success.
• A workplace that values initiative, dependability, and creative problem-solving.

We are proud to be an equal opportunity employer, committed to fostering an inclusive and supportive work environment. We welcome applicants from all backgrounds and prohibit discrimination based on race, color, religion, sex, national origin, disability, veteran status, gender identity, or any other protected characteristic under federal, state, or local laws.