Billing & Accounting Project Specialist

Work Hours: Hybrid, 4 days in-office and 1 day remote. Standard office hours with reasonable flexibility on start and end time. Full time, W-2 position
Location: Bridgewater, NJ

Compensation: $60,000-70,000 salary based on experience with bonus potential.

Company Benefits:
Work-Health-Life Balance Benefits

• Medical Insurance options including no deductible plan through Medical-Horizon Blue Cross Blue Shield
• Dental/Vision Insurance eligibility

Time Off and Leave Benefits:

• Weekend or Holiday Premium pay
• Personal Time Off accrual based on service
• Holidays: New Year's Day, Memorial Day, July 4th, Labor Day, Thanksgiving & day after, Christmas
• Bereavement Leave

Career and Financial Benefits:

• 401k Retirement Plan with matching contributions
• Employee Referral bonus program
• Eligible for potential bonus

Training and Development Benefits:

• Employee Reviews for growth and development

 

Billing & Project Accounting Specialist Job Summary:

The Billing & Project Accounting Specialist is a key role within the finance and accounting organization, responsible for managing the billing process for various environmental drilling and remediation projects. This position requires strong experience in project billing and accounting, excellent organizational skills, and the ability to work collaboratively with project managers and other team members. The ideal candidate will also possess Salesforce expertise to enhance financial reporting and operational efficiency.

 

Billing & Project Accounting Specialist Responsibilities:

Billing & Invoicing:

• Prepare and issue invoices for environmental drilling and remediation projects in accordance with contract terms and company policies.
• Reconcile accounts and resolve any discrepancies in billing or payments.
• Review and post invoice batches for peers.

 

Cost Monitoring & Tracking:

• Monitor and track project costs, ensuring all billable expenses are accurately recorded.
• Collaborate with project managers to review project budgets and ensure billing aligns with project progress.
• Perform job costing analysis.
• Update open orders daily.

 

Operational Support:

• Track and report on the utilization of field staff.
• Track and report on the utilization of rigs.

 

Financial Reporting & Analysis:

• Assist in the preparation of financial reports related to project billing, revenue, and other key metrics.
• Prepare reports analyzing sales by customer, territory, and technology, as well as rig expenses and utilization.
• Upload key financial data to dashboards, including days to invoice.
• Ensure compliance with all relevant accounting standards.
• Participate in month-end and year-end closing processes as needed.

 

Client Interaction:

• Respond to client inquiries regarding invoices and billing issues in a timely and professional manner.

 

Billing & Project Accounting Specialist Requirements:

• Minimum of 1+ years of experience in project billing or accounting, preferably in a field service, engineering, or construction environment.
• Minimum of 1+ years of experience in job costing and project-based financial analysis.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong attention to detail and accuracy in financial record-keeping.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.

 

Preferred Skills:

• Experience with Salesforce is preferred.
• Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Familiarity with field service operations and resource utilization tracking.
• Moderate proficiency in Microsoft Excel and other financial reporting tools.

Similar job titles include: Project Cost Accountant, Construction Billing Coordinator, Project Accountant, Construction Financial Analyst, Job Cost Specialist, Accounts Payable/Receivable Specialist (Construction), Construction Accounting Coordinator, Project Billing Administrator, Construction Cost Controller, Project Financial Specialist.

 

About Summit Drilling:

Summit Drilling combines family-owned values with private equity resources to invest in top-tier equipment and veteran leadership development. Led by veterans who prioritize innovation such as cutting-edge technology, Summit fosters a people-first culture focused on success and guided by industry-leading safety standards.

Summit Drilling, a leader in Environmental Drilling and Remediation services, is known for its unwavering commitment to excellence, innovation, and strategic growth. With a strong presence across the East Coast, we pride ourselves on our commitment to providing exceptional service to our clients while fostering a supportive and dynamic work environment for our team.

Summit Drilling is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.